Know What Notary Requirements Are
In New York, notaries are commissioned by the county clerks in the county where they either live or where they do business in cases where they live outside the state. Usually, people who are notaries have gained that status because they have taken an exam or have automatically been able to apply to be notaries because they fall into certain groups of professionals, such as attorneys. The majority of Long Island estate attorneys and any type of attorney for that matter are notaries since it helps them do their job. Having an understanding of the legality of how a notary works is essential so you can understand when a notary stamp can be used.
County clerks are responsible for the commission of notaries, meaning that, on Long Island, the county clerks for Nassau and Suffolk counties would be responsible for commissioning notaries within their borders. Almost always, someone is commissioned in the county where they live, however, notary information is subject to FOIL requests, meaning that if a home address is used, it may not be private. For that reason, someone can be allowed to use their business address instead. Because of the nature of long island business, it is likely someone could live in one county and have their place of business be in another, meaning that they could be commissioned in either county.
Once someone has been commissioned as a notary by their county clerk, they are allowed to notarize in any county within New York State. Their signature card and their information will only be found in the county where they were commissioned. This information, their commission number and the county that they were commissioned in, would be located on the card with their notary information and would have to be located on any document that they notarize. In fact, it would likely be found right on the stamp used by the notary to notarize a document. This is so a notary can be tracked down later if necessary.
In the New York city area, it is quite common to see someone with a notary in one county notarize something in another county since it is common for someone to live or work in one area and have to notarize something in another area. This is especially common with Long Island estate attorneys, who are more likely to visit their clients at home to execute wills, trusts or other documents where a notary stamp may be required in the process somehow and the client is not as mobile as other clients would be. No matter what county the stamp comes from, it would be a legal one, as long as it is from the state of New York.